REMOTE BOOKKEEPING · BASED IN COLORADO

Your Books,well counted

Monthly bookkeeping for churches, nonprofits, and small businesses. Reconciled, organized, and ready for your finance team — from a bookkeeper who has done it inside a large, busy church.

Your month, closed. BY THE 15TH

Bank accounts reconciled
Credit cards matched to receipts
Vendor bills paid and filed
Designated funds reviewed
Monthly report in your inbox

Every month. Same rhythm. No Chasing

FLUENT IN

QuickBooks

Aplos

Accounts payable

Bank & card reconciliation

Fund Accounting

WHO I SERVE

Built for organizations where every dollar has a story.

Q: What software do you use?

QuickBooks and Aplos. If you're using something else, let's talk. The fundamentals are the same.

Q: How quickly will you respond?

Within one business day. We'll set up a phone call, a Zoom, or coffee if you're on the Front Range to see if we're a good fit.

Churches & Nonprofits

Church books aren’t business books. I know fund accounting, designated gifts, and the rhythm of a ministry calendar —because I work inside one.

— Fund accounting in Aplos or QuickBooks

— Online giving matched to bank deposits

— Clear reports for your finance team or board

Small businesses

You’re great at what you do. Keeping the books current probably isn’t the best use of your time. I’ll handle the monthly work so tax time stops being a scramble.

— Clean, reconciled books every month

— Bills entered, scheduled, and paid on time

— Year-end files your CPA can work with

HOW IT WORKS

Three steps to books you don't

have to think about.

01

A free 20-minute call

02

Catch up & set up

03

A steady monthly rhythm

Pricing

Simple monthly pricing.

No hourly surprises.

One flat fee each month, based on the size of your books.

Final price confirmed after our free call.

Essentials

For small businesses with straightforward books.

from $395/mo

Up to 2 bank or card accounts
Up to 100 transactions a month
Monthly reconcilations
Profit & loss and balance sheet
Email Support

Start with Essentials

Growth

For small businesses with more accounts and a steady stream of bills.

from $650/mo

Up to 5 bank or card accounts
Up to 250 transactions a month
Accounts payable & bill pay (up to 40 bills)
Year-end 1099 preparation
Monthly 30-minute review call

Start with Growth

Ministry

Fund accounting done right, by someone who works in a church

from $750/mo

Everything in Growth
Fund accounting in Aplos or Quickbooks
Designated & restricted gifts tracked
Online giving reconciled to deposits
Year-end giving statement support

Talk about your church's books

Year-end tax package

Year-end close, 1099s, and a tax-ready file for your CPA. Included for monthly clients, or available on its own for a flat fee.

Behind on your books?

Catch-up and cleanup projects are quoted at a flat fee after a free review – so you know the cost before I start.

Need a little office help too?

Vendor setup, W-9 collection, filing, and admin support are available as an add-on at $65/hour for as long as it takes to get you organized.

ABOUT

Hi, I'm Heather Jones-Ruest.

My background is in accounts payable and office management. I've handled AP for Swire Coca-Cola and for small construction companies along Colorado's Front Range. Today I keep the books for a large Colorado nonprofit, where I manage accounts payable, reconciliations, and the hundred small details that keep a busy organization running.

I started Well Counted to give small businesses and nonprofits that same level of care, without the cost of a full-time hire.

When I'm not reconciling accounts, you'll find me exploring different restaurants across Colorado with my foodie husband, attending my son's cross country meets or on the trail with my husband riding our e-bikes.

Why "Well Counted"?

Because every invoice, bill, and receipt represents someone's trust.

Common Questions

Do we need to be local?

No. Everything is done remotely and securely. I'm based in Colorado and happy to meet in person along the Front Range.

What software do you use?

Quickbooks and Aplos. If you're using something else, let's talk – the fundamentals are the same.

Do you do taxes or payroll?

I don't prepare or file tax returns, but I handle everything leading up to them: year-end close, 1099s, and a tax-ready package your CPA can work from. For payroll, I coordinate with your provider and record everything correctly.